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November 12, 2018
Space optimisation – how many desks should you put in one office?
Francesca Brady

For many UK businesses, office space is one of the most precious assets. Rental rates are high and good office buildings are not easy to find, so it’s understandable why business owners can be reluctant to move, even when the company starts expanding. Simply adding a few desks into existing offices sometimes seems like a logical solution, however crowded space often impacts on productivity and employee satisfaction.

Here are some tips to help you implement optimal room occupancy:     


Measuring vital parameters throughout the day

In the age of information, collecting data about your office environment is becoming increasingly simple and inexpensive. Progressive-thinking businesses are already measuring factors like temperature, humidity and oxygen levels continuously with wireless sensors connected to the cloud. This empowers them to understand which parts of their office buildings are over-utilised, and which spaces could withstand additional desks. This abundance of data can also be used to optimise staffing and scheduling operations, including finding the best spaces to host important meetings.


Optimising for oxygen consumption

Rooms that are continually full are particularly vulnerable to deteriorating conditions, whilst the same issues can also occur in shared spaces, particularly if they are not adequately ventilated. Oxygen supply and quality are critical factors, since numerous studies prove that poorly oxygenated air can be responsible for a decline in productivity levels and increase the number of team member absences. As such, ensuring your space has a sufficient supply of fresh air should be a guiding principle for deciding how many desks you can put in a single space.


Making the employees comfortable

According to research presented by the World Green Building Council, thermal comfort and access to natural daylight are very important to promote wellbeing. Team members who are positioned in poorly lit or cold spaces are much more likely to miss time at work. This has obvious business related consequences; including limiting productivity. Good space optimisation takes into account the wellbeing of your team and ensures that each desk is placed in a viable location, and receives enough light and heat.

Getting feedback from your team can also be very beneficial – nobody understands a space better than the people spending their time inside it.


Using smart design to overcome limitations

Sometimes it’s possible to add a few more desks if a space is re-organised more efficiently. There is an ongoing debate whether an open space concept is better than a more traditional layout. A number of other possibilities exist to maximise additional functionality from a space, including multi-functional rooms and proactive planning. However, it’s very important to keep all the previously mentioned environmental factors (air quality, temperature, light) in mind when adding new desks, even if they seem to fit well visually.


Achieving the best possible space optimisation is a relatively easy task when you have the data to understand any environmental impacts. Talk to our experienced team today and get acquainted with the Asset Mapping system to make your space happier, healthier and make your team more productive.

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