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October 01, 2018
5 things you didn’t know about office maintenance
Francesca Brady

Office space is notoriously expensive to buy or rent, so many tenants opt for older properties to reduce cost. These buildings in particular require regular maintenance to keep them in peak condition for commercial utilisation. Additionally installing smart sensors will allow you to easily track environmental factors which may negatively impact your team.

Still, many building owners try to avoid investing in office repairs until the last moment, which is a risky practice that could have far-reaching consequences and unforeseen additional costs. This short list of frequently neglected factors may help you take better care of your space:


Early detection of problems saves you money

Discovering and addressing issues before they escalate is the first rule of good property maintenance. A single broken window or leaking pipe can easily be overlooked, but even seemingly small issues frequently lead to further damage that could have easily been prevented. Implementation of an integrated digital solution for monitoring key parameters within your office building is the best way to catch and address the earliest signs that maintenance work is required.


Poor maintenance affects employee health

If your office building has poor ventilation or operates at an inadequate temperature, this could cause a spike in absences and impact your teams productivity. The long-term impact of these factors on your teams health shouldn’t be underestimated either, as employees who spend significant amounts of time in less than healthy conditions could develop related health issues. Old equipment, furnishings and mold can also be sources of unhealthy emissions, while accumulated dust adds to the mix of hazards that can result from failure to perform regular maintenance.


Scheduled maintenance Vs energy bills  

A common problem with older buildings is that they often get cold during the winter months, sometimes forcing employers to choose between astronomical heating bills and less than perfect temperatures for their team. The first warning sign of issues can be a sudden spike in energy bills, which could suggest that the heating system is working at a diminished capacity and using more electricity to meet the required temperature levels. Regular scheduled maintenance can help safeguard against this; it usually costs far less to be proactive opposed to reactive.       


Visual aesthetics matter to employees

A well designed, high-tech office serves as a strong recruitment tool, making it easier to attract the best new talent. In addition to higher levels of employee satisfaction, you can also expect to see a positive impact on productivity, since psychological factors associated with visual aesthetics run deeply and affect motivation and focus. With this in mind, even minor renovations/ enhancements such as adding plants to your office can boost team morale.


Automation is the future

Actually, the future is already here. Some Companies in the UK are already well on their way towards automating elements of their building maintenance, by using smart systems that indicate when it’s the right time to replace or repair assets. The Asset Mapping system empowers you to view all of your equipment in real time on a digital map, even from remote locations. It connects data from sensors to track equipment health including; fan speed, leak detection, temperature, humidity, CO2 and more.

Companies rarely have significant budgets in place to make sudden, unforeseen repairs and renovations to their office buildings. As such, it makes sense to invest in maintenance to prevent potential recurring issues or failures. Our technology can also help reduce the size of the maintenance team that’s required on a permanent basis, which amounts to considerable annual savings.

If you feel you are ready for more proactive approach to your office maintenance, Asset Mapping can assist. Talk to our Team today to discover more about smart monitoring solutions that will help your building cost less and operate better.

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