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February 20, 2019
3 strategies to make your space more cost-efficient
Francesca Brady

The cost of office space is consistently increasing, especially in premium locations. To compensate for rising expenses, some companies consider downsizing or sharing office space, but there are other options. Applying smart solutions, such as the Asset Mapping platform can help dramatically decrease expenses and increase productivity.

Here are some strategies that could work for you:

Strategy #1 – Automate lights and temperature controls

Huge amounts of energy is wasted by UK businesses – lights left on in empty offices, idle equipment staying plugged in, buildings heated when the office is empty. Prudent companies are looking for ways to cut down on wasteful energy consumption and the best way to achieve this is automation. Lighting and HVAC systems can be proactively scheduled, allowing you to save money without making sacrifices.

Additionally, this simple measure can also lower your company’s environmental footprint and improve the working environment for your team.

Strategy #2 – Calculate optimal amount of space per employee

Consistently crowded office spaces can result in lower productivity due simply to oxygen exhaustion - people tend to think and work slower when they are breathing poor quality air. According to Harvard Business Review, CO2 concentrations in many offices exceed 950 parts per million, which is above the recommended level. The same source estimates that improved ventilation can net as much as $6500 per employee every year. As you can see, it pays off to measure air composition in frequently used rooms and use this data to help decide how many people can practically and safely occupy them, both on average and during periods of maximum occupancy.

Strategy #3 – Direct flexible workers rationally

Part-time workers play an increasingly vital role in the economy, and their share is expected to increase in the near future. UK’s Office for National Statistics suggests there are around 8.5 million part-time workers in 2018, many of whom spend significant hours in the office. By directing team members with flexible working hours to occupy the office during periods where your space is less busy, it’s possible to optimise space utilisation and reduce costs. To achieve this, companies ideally need access to a real-time view of the facility in order to locate any free resources quickly. This is easy to achieve using Asset Mapping’s interactive, visual building maps.


Guidance from experienced professionals can be essential when you are trying to formulate a cost-saving strategy. There is no better partner than Asset Mapping, as we combine hardware, software and organisational expertise under the same roof. Learn more about cost-effective office space management and talk to our team today.

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